Rather than write yet another accounting system we have chosen to integrate our system with Sage accounting products since most of our customers who use the system for production control already use Sage.
We are members of the Sage Developer Network so we have access to all the information we need to ensure tight and reliable links between the Rhombus Factory Information System and Sage.
FIS connects directly with Sage Line 50 and with Sage 200. Smaller businesses who deal mainly with UK customers can use Sage Line 50. Businesses which trade in more than one currency can use Sage 200.
What does the Accounting module do?
We use Sage solely as a book-keeping system to keep track of the money flowing in and out of your business.
The Rhombus system takes care of the flows of information and physical goods; Sage takes care of the money.
Key features
- Export customers and suppliers from FIS to Sage.
- Validate account codes with Sage.
- Post sales invoices from FIS into Sage.
- Reconcile supplier invoices with advice notes.
- Post supplier invoices from FIS into Sage.
- Post credit notes from FIS into Sage.
- Post stock valuations from FIS into Sage.
- Check customer credit limit and account balance.
Export customers and suppliers from FIS to Sage.
You create new customers and suppliers in FIS, and allocate a Sage account code and nominal code in FIS. When you save the new customer or supplier, FIS checks that the Sage account code does not already exist in Sage, and that the nominal code you have specified for the customer or supplier does exist in Sage. If these conditions are met, then the new customer or supplier is stored immediately in Sage.
You do not have to perform a separate import operation from within Sage.
Validate account codes with Sage
When a FIS user enters a customer or supplier account code or an analysis code, FIS validates it against Sage to ensure that there will not be a problem posting to Sage later on.
Post sales invoices from FIS into Sage
When you create a sales invoice in FIS it is immediately posted to the appropriate accounts in Sage and shows as a debt due from the customer.
You do not have to perform a separate import operation from within Sage.
Reconcile supplier invoices with advice notes
Supplier advices notes are stored in FIS when you receive a delivery from a supplier.
When you receive an invoice from a supplier you enter it into FIS and then match it with one or more advice notes.
You can record any additional charges or price adjustments to get an accurate match.
Each advice note line, charge and adjustment can be posted to a different Sage analysis code if required.
Post supplier invoices from FIS into Sage
When you save the invoice it is immediately posted to the appropriate accounts in Sage and shows as an amount owing to the supplier.
You do not have to perform a separate import operation from within Sage.
Post credit notes from FIS into Sage
If a customer returns parts for credit you can recall the original despatch note and find the returned parts from their tin numbers.
FIS automatically posts a credit note against the customer’s account.
You do not have to perform a separate import operation from within Sage.
Post stock valuations from FIS into Sage
At any time you can ask FIS to calculate a stock valuation and then post this into Sage.
FIS creates the necessary journal entries to zero off the last stock valuation and replace it with the new one.
if you wish you can allocate each part in FIS to a Sage stock analysis code. FIS will then update all your stock accounts in Sage daily from stock movements it has recorded. In this way you have daily visibility of your stock holding in various categories.
You do not have to perform a separate import operation from within Sage.
Check customer credit limit and account balance
FIS can read a customer’s credit limit and account balance from Sage, so this can be presented to a FIS user during sales order entry if required.
Other accounting systems
If Sage Line 50 or Sage 200 is not your accounting system of choice, please ask us about interfaces to other accounting systems.